The Turkish Go Association (TGOD) ('us', 'we', or 'our') operates the egc2026.com website (the 'Service'). This Privacy Policy (the 'Policy') outlines how we collect, use and protect personal data in accordance with the General Data Protection Regulation (GDPR). It applies to personal data provided by individuals registering for the European Go Congress 2026 organized in Ankara, Turkey, from July 25th to August 8th, asking a question and visiting the Service’s website. The Policy also describes the individuals’ rights associated with the processing of personal data.
The Controller of personal data provided by you is the Turkish Go Association (TGOD), with its registered office in Ankara, Turkey. The Controller can be reached by sending an email to info@egc2026.com or coordinator@egc2026.com.
We collect the following personal data: first name, last name, e-mail address, telephone number, birthdate, gender, country, photos taken during EGC.
Your personal data will be processed for the following purposes:
Registering participants and visitors for the congress:
Contractual necessity (Article 6(1)(b) GDPR)
Legitimate Interests (Article 6(1)(f) GDPR)
Contacting participants and visitors as part of organizational efforts preceding the
congress:
Contractual necessity (Article 6(1)(b) GDPR)
Fulfilling tax and accounting obligations (including those related to maintaining and
storing accounting
and
tax documentation):
Legal obligation (Article 6(1)(c) GDPR)
Archiving documents and information related to congress registration:
Legitimate Interests (Article 6(1)(f) GDPR)
Compiling statistics and reports and archiving the number of congress participants for the
internal needs
of
the Controller:
Legitimate Interests (Article 6(1)(f) GDPR)
Establishing, exercising or defending legal claims related to organizing the congress:
Legitimate Interests (Article 6(1)(f) GDPR)
Using materials for marketing, promotional and informational purposes related to future
editions of the
Congress and other events organized by the Turkish Go Association (TGOD), in traditional and digital
media
format (including photo & video coverage):
Consent (Article 6(1)(a) GDPR)
Legitimate Interests (Article 6(1)(f) GDPR)
Signing up for the congress newsletter:
Consent (Article 6(1)(a) GDPR)
Ensuring the proper functioning of the Service's features:
Legitimate Interests (Article 6(1)(f) GDPR)
The Data Controller only keeps your personal data for the time necessary to fulfill the purpose of collection or further processing. In the case of processing for the purpose of pursuing or defending against claims - the data will be processed until the claims expire in accordance with the generally applicable provisions of Turkish law. If the basis for processing is a legitimate interest - the data will be processed until an objection is submitted. Where the basis for processing is consent, it will be processed until it is withdrawn. The data subject has the right to withdraw consent at any time. Withdrawal of consent does not affect the lawfulness of the processing that was made on the basis of consent before its withdrawal.
Access to your personal data is provided to the Turkish Go Association (TGOD) staff responsible for carrying out the Congress and to other authorized staff according to the “need to know” principle (for example, tournament referees). Where necessary, we may also share your information with service providers for the purposes of organizing the event (activities linked to management, follow-up and promotion of the Congress, including web-streaming, photos, audio-visual recording). The recipients of your personal data may also be entities and authorities that have the right to receive your data, but only in justified cases and in compliance with applicable provisions of law. We may share personal data with: - The payment processor for the card payment interface (we do not store any banking data ourselves). - Hacettepe University for security reasons. - The European Go Federation and europeangodatabase.eu for registering the results of EGC 2026 tournaments. Additionally, we may share personal data in the form of photo & video coverage with: - Third-party partners such as event sponsors and media organizations. - IT tools providers in order to inform about and promote the Congress through widely used communication channels, including the social media (for example Meta, Google).
Due to the processing of personal data, you have the right to access data, right to rectify data, right to erase data, right to restrict the processing of data, right to object to the processing of data, right to transfer data, and the right to file a complaint with the Turkish Personal Data Protection Authority (KVKK). You are entitled to these rights in the scope provided for in generally applicable provisions of law, in particular provisions of the GDPR. In addition, pursuant to Article 21 of the GDPR, with respect to processing which takes place pursuant to Article 6(1)(f), you are also entitled to object to processing performed by the Controller in this respect. To exercise the above-mentioned rights, simply contact us by e-mail or by post (contact details are provided in point 2).
Your submission of personal data is voluntary, but is necessary for the purposes mentioned in point 4.
By participating in or attending our tournaments, you consent to the collection and use of your image for the
purposes described in this Policy. Images may be taken for legitimate interests such as promoting future
events, documenting the event or providing media coverage. We ensure that such use does not override your
privacy rights. Photos will be used for promotional materials, our social media, our website, press
releases, and other marketing activities related to EGC 2026 events.
Exception:
The tournament winners and participants of the European Go Championships will sign dedicated consent for
usage of Photos and Video materials.
Should your personal data have to be stored outside our servers, the basis for such a data transfer is the standard contractual clauses approved by the European Commission in Article 46(2)(c) of the GDPR.
We do not collect special category information about you.
Should this policy be updated, we will notify participants of any changes.
The policy is effective as of the registration of the data subject on the EGC 2026 website.